The Conference Management
and Its Web Site
|So, you are the next program chair! Where on earth do you begin?
The CMS is tailored to assist organizations and their program chairs
to consistently produce outstanding conferences. A major key to success
is careful management and processing of program data. When these
are coupled with web-based paperless paper and proposal submission, a paperless
review process and the automated ability to prepare conference documents,
such as the Program, and the ability to effectively communicate
with conference participants, the program chair's responsibilities can
be easily met.
This web site is authored by Albert E. Avery, who can be reached
at 410-529-0905 or e-mailed via firstname.lastname@example.org.
The authoring was entirely accomplished by the Conference Management System
(CMS) software; and it was produced nearly instantly from the CMS database
for this professional meeting.
The CMS is a comprehensive Management Information System (MIS) for conference
data management that:
Interfaces with the Web-CMS, which provides:
Paperless web submission of papers, paper proposals
and proposals for panels, tutorials and workshops.
Blind, paperless review of papers, paper proposals
and other proposals, with a portion of the review being
made available to the author(s).
Optional web access provided to track chairs to:
- Note papers as accepted or rejected
- Form paper presentation sessions, which may have session chairs, authors and discussants
- Form panel, tutorial or workshop sessions, with their respective session participants noted
- The abilitiy to submit an updated paper, if the author wishes
- Paperless Proceedings submissions, if the
organization publishes one.
Optionally, payment of the registration fee can be required before Proceedings upload.
- Credit card payments accepted for conference
registration and other purposes.
- Management of conference finances.
Manages the data on papers, proposals
and their submitters
Produces accept/reject letters and
other communications to participants and track chairs in the word
processor of user choice
Encompasses many session styles, including
plenary sessions and events, regular sessions, panels, tutorials, workshops, table
topics, roundtables and poster sessions
Accommodates organizational meetings
and events that will appear in the Program and on the Web
Facilitates the creation of sessions,
with session chairs and discussants, as needed
Provides for explicit scheduling of
"high visibility" or special sessions and, then, automatic
scheduling of other sessions into time slots (Wednesday, 10:00
AM to 11:30 AM, in the Baltimore Room)
Accomplishes schedule conflict checking
and automated schedule conflict resolution
(Yes, a conference can be offered that does not require a person to be
in two places at the same time!)
the Program in camera ready copy
and produces the framework
for the Proceedings, as necessary, with indices
a Conference Web Site for use by participants, in which each
person's schedule is displayed chronologically and the program can be viewed in several
different ways, e.g. chronologically, by track, etc.
Provides for Abstracts in the
conference web site, and production of an "abstract style" Proceedings, if desired
Provides for single entry or double
entry bookkeeping on conference receipts
Prints large print, easy
to read name badges for meeting participants
Provides for on-site
registration, with individual name badge printing
Maintains lists of officers, board
members, program committee, reviewers and other groups that are important
to the organization
Retains membership information
Archives the information from the past
Data entry is reduced for all chairs
Over 1200 shell addresses on universities are provided to significantly
reduce data entry and data entry errors.
Rich data is available for finding people to fully constitute the program
with reviewers, session chairs and discussants.
Equally rich information is available to the organization to identify
|If you have been selected as the program chairperson for a professional
academic meeting, the perceived success of the year for your organization
depends on the quality of the program you bring to fruition.
Whether a chair for a national conference or a regional conference,
the tasks ahead are daunting, in absence of conference chairmanship experience.
For those with experience, the task is still not easy.
Those with a successful experience as a program chair know how important
it is to seek out the resources and help needed for the large set of tasks
ahead. I have helped more than 61 program chairs produce great
regional and national meetings. I can help you with yours.
Together, we can hit the target with excellence. Call or e-mail to
Rights are reserved for all software, documentation and structure of
the Web site.